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Payroll & HR Administration
Accurate, compliant, and efficient payroll and HR administration for Singapore-based businesses and their regional teams.
Payroll &
HR Administration
Accurate, compliant, and efficient payroll and HR administration for Singapore-based businesses and their regional teams.
Eltoma (Singapore) Pte. Ltd. provides fully managed payroll and HR support services that ensure your workforce is paid correctly, statutory contributions are made on time, and your employment practices comply with the Employment Act 1968, Central Provident Fund Act 1953, and other relevant legislation.
Who we assist:
- SMEs and corporates needing a secure and compliant payroll function.
- Start-ups wanting a streamlined, low-cost payroll process from the outset.
- Regional groups managing Singapore employees alongside overseas teams.
- Foreign companies with a small Singapore branch or representative office.
- Family offices and investment vehicles employing local administrative or management staff.
Our Services Include:
- Monthly payroll calculation for fixed and variable pay (overtime, bonuses, commissions).
- CPF computation and filing via the CPF e-Submission system.
- Skills Development Levy (SDL) calculation and payment.
- Overseas pension schemes compliance for expatriate staff (where applicable).
- Handling multiple pay frequencies (monthly, fortnightly, ad hoc).
- Multi-currency salary payments for regional roles paid from Singapore.
- Preparation and e-submission of IR8A, IR8S, Appendix 8A/8B to IRAS.
- IR21 tax clearance for foreign employees leaving Singapore.
- Monitoring compliance with Employment Pass (EP), S Pass, and Work Permit conditions.
- Keeping payroll policies in line with Employment Act provisions on hours, rest days, leave, and termination.
- Record keeping in compliance with statutory 2–5 year retention rules.
- Tracking and administering leave entitlements (annual, sick, maternity/paternity, childcare).
- Managing insurance policies (medical, life, work injury) with brokers.
- Administering variable pay schemes, ESOPs, or incentive plans.
- Coordinating staff reimbursements and benefits in kind.
- Drafting and updating employment contracts in compliance with the Employment Act.
- Onboarding and offboarding process management, including document collection and clearance.
- Maintenance of employee files (physical and digital) in line with PDPA requirements.
- Policy drafting: employee handbooks, leave policies, expense policies.
- Guidance on termination procedures, retrenchment, and redundancy compliance.
- Advising on salary benchmarking and market norms for Singapore roles.
- Guidance on foreign employee quotas and levies.
- Support in handling MOM inspections or queries.
- HR process audits to identify compliance risks and improve efficiency.
How it works:
We work hard every day to make life of our clients better and happier
- Initial payroll audit
- Review existing payroll setup, contracts, and compliance status.
- Data collection & onboardingEmployee details, contracts, pay structures, benefits.
- Payroll calendar set-upFixed deadlines for inputs, processing, and payment.
- Monthly processingCalculation, approval, disbursement, and statutory filings.
- Quarterly & annual reportingCompliance checks, tax reporting, and employee statements.
- Ongoing supportHad hoc queries, contract amendments, policy updates.
Compliance anchor points (Singapore):
- Employment Act 1968 – governing working conditions, leave, and termination.
- Central Provident Fund Act 1953 – CPF contribution obligations and exemptions.
- Income Tax Act 1947 – employer tax reporting requirements.
- Skills Development Levy Act 1979 – mandatory levy for training initiatives.
- Personal Data Protection Act 2012 (PDPA) – data handling requirements for employee records.
Deliverables:
- Monthly payroll reports and payslips (electronic or paper).
- CPF and SDL payment confirmations.
- Annual IR8A/IR8S submissions with employee distribution.
- Updated employment contracts and HR policies.
- Compliance audit report with recommendations (optional).
Why choose Eltoma for Payroll & HR Administration?
-
Accuracy & timeliness – no missed deadlines or calculation errors. - Integrated with other services – payroll ties into accounting, tax, and immigration support.
- Data security – payroll data handled under strict confidentiality and PDPA compliance.
- Cross-border expertise – managing payroll for employees with multi-jurisdictional reporting.
- Scalable service – from 1 employee to 500+, without changing provider.
FAQs:
- Yes — provided they are legally employed and have the correct work pass or visa.
- Yes — we process SGD and foreign currency payments through multi-currency accounts.
- Yes — we manage CPF account registration for new employers.
- We can work alongside your HR staff, handling only payroll compliance or complex calculations.
- Yes — including withholding tax where applicable.
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