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Administrative & Secretarial Support
Efficient, compliant, and fully managed corporate administration for Singapore companies and international operations.
Administrative & Secretarial Support
Efficient, compliant, and fully managed corporate administration for Singapore companies and international operations.
Eltoma (Singapore) Pte. Ltd. provides a complete range of administrative and corporate secretarial services to ensure your business meets all statutory obligations under the Companies Act 1967 and related regulations. Our services extend beyond routine compliance to include the preparation, legalisation, and apostille of documents for international use.
Who we assist:
- Singapore-incorporated companies requiring statutory compliance and corporate governance support.
- Multinational corporations with Singapore subsidiaries needing full secretarial outsourcing.
- Start-ups and SMEs seeking cost-effective corporate administration.
- Foreign companies with representative offices or branches in Singapore.
- Clients with cross-border transactions requiring certified and legalised corporate documents.
Our Services Include:
- Appointment and provision of a qualified company secretary in accordance with Section 171 of the Companies Act.
- Maintenance of statutory registers including members, directors, secretaries, controllers, and charges.
- Preparation and filing of annual returns with the Accounting and Corporate Regulatory Authority (ACRA).
- Drafting and maintaining board and shareholder resolutions for corporate actions.
- Monitoring compliance deadlines for AGMs, financial statement filing, and other statutory obligations.
- Advising on directors’ duties and corporate governance best practices.
- Preparing notices, agendas, and minutes for AGMs and EGMs.
- Drafting resolutions for share allotments, transfers, changes of officers, or registered office address.
- Maintaining a secure corporate compliance file accessible to authorised personnel.
- Providing certified true copies of corporate documents.
- Arranging legalisation of corporate documents for use in foreign jurisdictions via:
- Notarisation by a Singapore Notary Public.
- Authentication by the Singapore Academy of Law (SAL).
- Legalisation at the relevant foreign embassy or consulate in Singapore.
- Providing apostille services for countries that are signatories to the Hague Apostille Convention.
- Coordinating translation of documents into foreign languages for submission overseas.
- Assisting with the preparation of documents such as Certificates of Good Standing, certified resolutions, and shareholding statements for cross-border purposes.
- Preparing and certifying company profiles and financial statements for overseas tenders or bank account openings.
- Coordinating with foreign corporate registries for cross-border compliance matters.
- Facilitating multi-jurisdictional corporate document certification for international group structures.
- Tracking and renewing business licences.
- Assistance with ACRA BizFile+ transactions.
- Filing statutory changes including amendments to constitutions, share capital adjustments, and officer changes.
- Responding to regulatory inquiries and assisting in audits or inspections.
How it works?
We work hard every day to make life of our clients better and happier
- Compliance reviewAssess your company’s current status and identify gaps.
- DocumentationPrepare or update registers, resolutions, and filings.
- Deadline managementImplement a compliance calendar with reminders.
- Legalisation workflowCoordinate notarisation, SAL authentication, and embassy legalisation or apostille.
- Ongoing supportProvide continuous secretarial assistance, including urgent document requests.
Compliance anchor points:
- Companies Act 1967 – statutory duties and filing obligations.
- Notaries Public Act 1959 – regulation of notarisation services.
- Evidence Act 1893 – admissibility of certified documents.
- Hague Apostille Convention 1961 – governing apostille requirements for member states.
Deliverables:
- Annual return filing confirmation from ACRA.
- Updated statutory registers and minute books.
- Certified and/or legalised corporate documents ready for international use.
- Apostilled documents for Hague Convention jurisdictions.
- Compliance calendar and deadline tracking reports.
Why choose Eltoma?
-
End-to-end service – from local statutory filings to complex cross-border document legalisation. - Experienced team – skilled in handling multi-jurisdictional corporate documentation.
- Compliance assurance – proactive monitoring of deadlines and regulatory changes.
- Fast turnaround – urgent certified and legalised document requests processed efficiently.
- Integrated solutions – corporate administration combined with accounting, tax, banking, and legal support.
FAQs:
- Yes — we act for both local and foreign-owned companies, ensuring full compliance with ACRA and Companies Act requirements.
- Notarisation and SAL authentication can usually be completed within 1–2 days; embassy legalisation may take 3–10 working days depending on the embassy.
- Apostille is recognised between Hague Convention member states; legalisation is required for countries outside the Convention and involves authentication by an embassy or consulate.
- Yes — records are stored digitally with restricted access in compliance with the Personal Data Protection Act 2012 (PDPA).
- Yes — we regularly prepare certified, apostilled, or legalised corporate documents for banking purposes.
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